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FAQs related to Credentials (Credentials Committee)

1) How can I become an ECVO diplomate?

The requirements are: 

  • A veterinary degree from an *EAEVE-approved veterinary school, unless exempted from this obligation by the Credentials Committee (*European Association of Veterinary Establishments for Education, www.eaeve.org)
  • A license to practise veterinary medicine and surgery in the European Union, unless exempted from this obligation by the Credentials Committee
  • Completion of an internship (minimum of one year) or its equivalent (at the discretion of the Credentials Committee) prior to the start of the residency training program (RTP) (for example, a minimum of two years employed in a private clinic where all common diseases are diagnosed/treated)
  • Completion of a residency training program (RTP) approved by the ERC (Education & Residency Committee)
  • Papers/publications:
    • one original, ophthalmological, internationally peer-reviewed paper of which the applicant must be the principal author and accepted by a refereed journal, which includes an extensive, informative English written summary and is indexed in the publication databases CAB or PubMed,
    • one ophthalmological, internationally peer-reviewed case report or original paper of which the applicant is author or co-author and accepted by a refereed journal, which includes an extensive, informative English written summary and is indexed in the publication databases CAB or PubMed.
  • Successful completion of all parts of the ECVO examination unless exempted from this obligation by the Credentials Committee and Executive Committee

2) I’m interested in an ECVO residency training program (RTP) in veterinary ophthalmology. What are the requirements/qualifications?

Please look on the ECVO website for the Constitution & Bylaws, Article 4, Section 2 .

The requirements are:

  • A veterinary degree from an *EAEVE-approved veterinary school, unless exempted from this obligation by the Credentials Committee (*European Association of Veterinary Establishments for Education, www.eaeve.org)
  • A license to practise veterinary medicine and surgery in the European Union, unless exempted from this obligation by the Credentials Committee
  • Completion of an internship (minimum of one year) or its equivalent (at the discretion of the Credentials Committee) prior to the start of the residency training program (RTP) (for example, a minimum of two years employed in a private clinic where all common diseases are diagnosed/treated)
  • Candidates need to have a satisfactory moral and ethical standing in the profession

3) What are the recommendations for an internship, or its equivalent?

Prospective residents will be required to have broad training and experience in clinical veterinary medicine and surgery and their supporting disciplines, which must be obtained by participation in an internship of no less than one (1) year duration or two (2) years of private practice post–DVM or equivalent training. The internship, or its equivalent*, has to be approved by the Credentials Committee prior to the submission of an application for a residency program to the Education and Residency Committee. An internship offers an opportunity for recent graduates to obtain additional training in the clinical and basic sciences. An internship is composed of a broad range of clinical assignments within one of the major specialties of veterinary medicine. It is important that an internship be truly a rotation, involving a wide range of clinical activities. It should be conceived as a training programme for the intern rather than a service benefit for the clinic. A program for an internship should include training in internal medicine, neurology, oncology, surgery, dermatology, diagnostic imaging, anaesthesiology, veterinary pathology (including histology and cytology) and zoological/exotic/special species medicine (birds, small mammals, reptiles, etc.). Since small animal species form an important part of a typical veterinary ophthalmology caseload, the internship should include training on these species.

* If the prospective resident did not complete a formal internship training, but spent at
least two years in private practice, then details on the institutions, time periods, and type
of specialty training must be submitted to the Credentials Committee.

4) Where can I do a residency training program (RTP) in veterinary ophthalmology?

Candidates interested in applying for an ECVO residency training program should contact ECVO Diplomates. A list of ECVO Diplomates is available on the ECVO website.

5) I’m planning to do a residency training program (RTP) – how do I get started?

Once you have found a supervising Diplomate who intends to apply for approval of a RTP for you, please send your curriculum vitae (CV) and details of your internship, or equivalent training, to the Credentials Committee (credential@ecvo.org) for verification. Use the CV-form. If and when you receive approval from the Credentials Committee, you should inform the supervising Diplomate who can then proceed with the RTP application. The RTP application is sent by the Diplomate to the Education and Residency Committee (ERC).

6) I have already published research work prior to the (planned) residency training program (RTP). Can  I receive credit for this previously published paper?

Paper(s)/publication(s) should ideally originate from research work during the residency training program (RTP) but may also originate from a limited period prior to the RTP. The date of publication should not be more than five years before the date of submission of credentials to the credentials committee (at the end of your RTP). (Example: the regular RTP lasts 36 months = three years; with submission of your credentials after those three years, the date of publication of paper(s) must be within two years of the start of your RTP. Papers published at an earlier time will not be accepted.) Please make sure prior to start of your RTP if such an earlier publication is acceptable and contact the credential committee.

7) I’ve (nearly) finished my residency training program (RTP) and I’m planning to apply for the next ECVO examination. What are the deadlines for submission of forms and applications?

1st August: request for letter of approval from the Education and Residency Committee (ERC). Complete documents need to be sent via email to the Chair of the ERC.

1st September: end complete electronic documents to both the Chair of the Credentials Committee and the Executive Secretary. Use PDF format only. The Residency Program Director [Diplomate(s)] must write a reference letter saved in PDF format and email it directly to the Chair of the Credentials Committee.

Payment of credentials fee (€ 150) to treasurer (ECVO bank account details are on the website). 

1st December: application for the next qualifying examination must be received bythe Executive Secretary and the Chair of the Credentials Committee. Use PDF format only.

Payment of examination fee to Treasurer. Examination fees and ECVO bank account details are on the website.  

All the relevant information for the above steps can be downloaded from the website (Residents/Application/Regular Route or Alternative Way).

8) I’ve received a letter from the Credentials Committee (CC) informing me that my credentials documents have not been approved. Can I appeal against this decision?

Yes. Refer to Article 9 (Appeal Against Adverse Decisions) in the Constitution &      Bylaws on the website for more information. Article 9.2 states that ‘Any candidate who wishes to appeal against the decision on their application for eligibility to sit the examination must do so within 90 days of the postmarked date of their notification. The request for appeal must be made in writing to the Secretary and shall include a statement of the grounds for reconsideration and documentation in support of the petition.

9) If a resident’s case report is published in a peer reviewed case report journal that does come up on other search engines but not PubMed, would this still count for the credentials or not?

Papers need to be published in an internationally peer reviewed journal that is indexed by PubMed or CAB (see C&B).

10) Can I send in my credentials if my papers are still in the process of being reviewed?

If the credentials are complete and you are only waiting for the final letter of acceptance of your publication(s) which only require minor revisions, you need to send in your credentials as well as the letter of the journal indicating that only minor revisions need to be done until 1st September at the latest to the Credentials Committee. The final letter of acceptance needs to be sent to the Credentials Committee until 25th November at the latest.

11) What is the deadline for the credentials?

The credentials have to be sent in before September 1st in electronic copy to the Executive Secretary (secretary@ecvo.org) and to the Chair of the Credentials Committee (credential@ecvo.org). 
Please remember to pay the credentials application fee before September 1st as well. 

If your credentials are accepted, the application for the ECVO exam has to be sent in before December 1st in electronic copy to the Executive Secretary (secretary@ecvo.org) and to the Chair of the Credentials Committee (credential@ecvo.org).. Please remember to pay the exam application fee before December 1st as well.