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EUROPEAN COLLEGE OF VETERINARY OPHTHALMOLOGISTS
EDUCATION AND RESIDENCY COMMITTEE
Information brochure 2016
|ECVO RESIDENCY TRAINING PROGRAM (RTP)||4|
|SPECIFIC PROGRAM DESCRIPTION||10|
|RESIDENT SPECIES CASE LOG||10|
|RESIDENT SURGICAL TRAINING||11|
|TIME for SCHOLARLY ACTIVITY||14|
|SEMINAR and TEACHING ACTIVITIES||15|
|ALTERNATE RTP (ARTP)||16|
|RESIDENCY TRAINING PROGRAM DOCUMENTATION||17|
|PROGRAM QUESTIONS AND CONCERNS||17|
|DISCONTINUING or CHANGING OF A RESIDENCY PROGRAM||18|
ERC-ECVO FORMS (www.ecvo.org access limited to the Residents and Diplomate supervisors, password needed)
FORM 1: Guidelines for RRTP and ARTP Application Forms (word-doc)
FORM 2b: Program Outline form for Diplomates and External Participants of ARTP (word-doc)
FORM 3: Program Director’s Statement (word-doc)
FORM 4: Species Case log (excel)
FORM 5: Daily Surgery log (excel)
FORM 6: Summary Surgery log (excel)
FORM 7: Residents Training log (excel)
FORM 8: Residents Presentations log (excel)
FORM 13: Specialty Training log (excel)
FORM 10: End of Residency Questionnaire (word-doc)
FORM 14: Program Evaluation and Progress Form (Resident) (word-doc)
FORM 15: Program Evaluation and Progress Form (Diplomate) (word-doc)
SIGNATURE FORM (word-doc)
Resident checklist FORM
The Education and Residency Committee (ERC) is responsible for setting criteria for the residency programs, for approving the programs and their sponsors, and for monitoring each Resident's progress through the receipt of regular reports. The ERC will maintain lists of approved residency programs, approved supervisors and current Residents. It will document detailed requirements for residency programs that are necessary for European College of Veterinary Ophthalmologists approval.
The Education and Residency Committee (ERC) shall be composed of four to seven members appointed by the Executive Committee for a term of three years. The President shall be an ex officio member of this committee. The senior member of the Committee in terms of service shall serve as Chairperson.
The ERC is responsible for
a) Evaluation of each Resident's progress annually based on the Program Evaluation and Progress form submitted by the Resident and the Director and on the content of the Resident’s Logs.
b) Communication of deficiencies to the Program Supervisor and Resident. If there are deficiencies deemed to be significant to the ERC’s ability to evaluate thoroughly a Resident’s progress, the Resident may be required to correct and resubmit Residency Program Documentation outside of the regular annual documentation submission schedule.
c) Certification of Completion of Training Program.
Once a Resident has completed his/her residency training to the satisfaction of the College, the ERC will issue to the Resident the form certifying completion of the program. This form must be included in the Resident’s application to the Credentials Committee to determine eligibility to sit the Diploma examination. Approval of training does not guarantee the acceptance of the application by the Credentials Committee.
ECVO RESIDENCY TRAINING PROGRAM (RTP)
Individuals interested in a residency training program (RTP) should apply directly to an institution which is registered for such a program. A list of such institutions is available from the secretary of the ECVO or the ERC.
A Veterinary Ophthalmology Residency Training Program is a training program allowing a graduate veterinarian ("Resident") to acquire in-depth knowledge of veterinary medical and surgical ophthalmology and its supporting disciplines under the supervision and guidance of board-certified diplomates. The principal supervisor must be an ECVO diplomate.
This period is designed to educate the Resident primarily in the art and science of veterinary ophthalmology.
There shall be additional instruction in the related disciplines of diagnostic imaging, anaesthesiology, histopathology and the basic sciences of anatomy, physiology, and pathology.
In exceptional cases, a candidate whose circumstances do not permit enrolment in a formal program may submit an equivalent, alternative program (named hereafter an Alternate Residency Training Program or ARTP), in cooperation with his supervisor, the College, and the resources available to the individual, for advanced study and experience.
Objectives of a residency training program in veterinary ophthalmology
To promote aptitude and clinical proficiency in the diagnosis, in the medical and operative treatments, and postoperative management of animals with eye disease(s).
- To promote aptitude and clinical proficiency in the diagnosis, in the medical and operative treatments, and postoperative management of animals with eye disease(s).
- To instruct the Resident in the science and practice of veterinary ophthalmology and its supporting disciplines.
- To provide the Resident with the opportunity to pursue career goals in teaching, research, clinical service, and/or specialty practice.
- RRTPs are those offered by the parent institution on a routine and regular basis without modifications for particular applicants.
- ARTPs may be submitted to the ERC if a candidate is not able to follow a program on a routine and regular basis.
RESIDENCY TRAINING PROGRAM - REQUIREMENTS
1. The candidate must possess a DVM/VMD or equivalent degree from a veterinary college.
2. The candidate must be licensed to practice in the country (countries) for which the application is made unless an institutional license permits an applicant to practice without a license at the institution for which the application is made.
3. Prerequisite: Prospective Residents will be required to have broad training and experience in clinical veterinary medicine and surgery and their supporting disciplines, which must be obtained by participation in an internship of no less than one (1) year duration or two (2) years of private practice post – DVM or equivalent training. The internship, or its equivalent has to be approved by the Credentials Committee prior the submission of an application for a residency program to the Education and Residency Committee.
An internship offers an opportunity for recent graduates to obtain additional training in the clinical and basic sciences. An internship is composed of a broad range of clinical assignments within one of the major specialties of veterinary medicine.
It is important that an internship be truly a rotation, involving a wide range of clinical activities. It should be conceived as a training programme for the intern rather than a service benefit for the clinic.
A program for an internship should include training in internal medicine, neurology, oncology, surgery, dermatology, diagnostic imaging, anaesthesiology, veterinary pathology (including histology and cytology) and zoological/exotic/special species medicine (birds, small mammals, reptiles, etc.)
4. The candidate must have received prior approval from the Credentials Committee before being considered as a Prospective Resident.
5. A RTP shall consist of a period of no less than 36 months of supervised training by an ECVO/ACVO Diplomate, to obtain postgraduate education, and clinical experience in the science and practice of veterinary ophthalmology and its supporting disciplines (diagnostic imaging, anaesthesiology, histopathology and the basic sciences of anatomy, physiology, and pathology).
The RRTP will be directed by at least one (1) Supervisor who participates actively in that program as defined by the ERC.
6. Graduate degree studies may be included in the Program provided that the time spent for those studies does not interfere with the required time of training in clinical veterinary ophthalmology.
7. A Research project (clinical or experimental study) should be included in the Program.
8. Continuing education programs as the sole method of training, will not meet the requirements, either for application to sit the exam or for certification as a Diplomate.
9. Facilities, Services and Equipment Required for a Veterinary Ophthalmology Residency Program:
A. Medical library: A library containing recent textbooks and current journals relating to veterinary ophthalmology and its supporting disciplines must be accessible.
B. Medical records: A complete medical record must be maintained for each individual case and those records must be retrievable.
C. Facilities for ophthalmic consultations:
1. The consult room(s) must be sized adequately for the patient, staff and associated equipment.
2. Required equipment with which the Resident is to gain proficiency:
- indirect and direct ophthalmoscopes
- slit lamp biomicroscope
- applanation tonometer, tonopen, schiotz tonometer
- fundus and external photography
- operating microscope
- phacoemulsification machine
- blood pressure monitoring
- cytology microscope
D. Radiographic and imaging services: Appropriate equipment for comprehensive diagnostic imaging and darkroom processing must be available on or off site.
E. Pathology services:
- Clinical pathology: A clinical pathology laboratory for haematologic, clinical chemistry, microbiologic, and cytological diagnosis must be available on or off site. Clinical pathology reports must be retained and retrievable.
- Histopathology: Facilities for histological examination of surgical and necropsy tissues must be available on or off site. Histopathology reports must be retained and retrievable.
F. Surgical facilities:
- Operating suite: The operative suite must be consistent with current concepts of aseptic surgery. The surgery room(s) must be sized adequately for the patient, staff and associated equipment. Emergency lighting is strongly recommended. Adjacent room(s) shall be provided for induction and postoperative recovery.
- Anaesthetic and critical care equipment: An anaesthetic machine and medical gases, a positive-pressure ventilator, and a physiologic recorder, including blood pressure and electrocardiographic monitoring, are required.
- Surgical instrumentation: A full set of general and special ophthalmic instrumentation including an operating microscope should be available for diagnostic and operative surgery of the eye and the adnexa.
- Photography: Photographic equipment for documentation of the eye and adnexa diseases is required.
- Sterilization: steam and heat sterilization of surgical instrumentation and supplies must be available.
RESIDENCY TRAINING PROGRAM (RRTP/ARTP) – APPLICATION PROCEDURE
- The ECVO/ACVO Diplomate is required to submit an “Application Form for RRTP/ARTP Approval” (form 2) to the ERC at least 90 days before the starting date of the residency program. Service in the program initiated prior to approval of the residency will not count toward completion of the program. Participation of external Supervisors in ophthalmology (A/ECVO) or specialty disciplines require submission of form 2b.
- ”Program Director's Statement” (form 3) must be submitted, by email, to the ERCommittee within 30 days after program initiation.
- The ERC approval for a residency training program (RRTP/ARTP) is given on an individual basis, for a given Candidate Resident. Each Resident should be provided with a copy from the “Application Form for a RRTP/ARTP Approval” and with a copy from the “Program Director’s Statement”. Any changes to the program have to be referenced to the ERC and have to be approved by the ERC.
- A single Supervisor may direct the training of no more than two (2) Residents at any given time. If during the duration of the program a Director is required to supervise more than two Residents, all programs of the institution/practice then become conditional upon re-review of the ERC.
- The RTPs are approved by the ERC for a fixed period of six (6) years. If continuation of the RRTP is required, the program description must be updated and resubmitted to the ERC for new approval. This should be done not less than 1 year from the expiration date of the previous approval.
- Alternate RTP (ARTP): The “External Participants - ECVO/ACVO Diplomates” who will participate in the training of the Resident during the ARTP should be contacted and appointed by the Supervisor and/or Candidate Resident before the beginning of the training period. These external participants Diplomates should complete the “Program Outline Form for External Participants” (form 2b) and describe the nature and duration and dates of the training offered. This document should be submitted to the ERC together with the “Application Form for RRTP/ARTP Approval” (form 2).
RESIDENCY TRAINING PROGRAM – RESPONSIBILITIES
The supervising Diplomate’s Responsibilities:
- Developing a residency training program plan that meets all ECVO regular (RRTP) or alternate residency program (ARTP) requirements.
- The “External Participants - ECVO/ACVO Diplomates” who will participate in the training of the Resident during the ARTP should be contacted and appointed by the Supervisor and/or Candidate Resident before the beginning of the training period.
- Administration and continuity of the program.
- Verification of pre-residency training.
- Access to specialists in ophthalmology and other disciplines required for the entire duration of the ECVO Residency Program.
- Submission (by email or online) of the “Program Evaluation and Progress Form for the Diplomate” (form 15) by the Programme Director and by External Participants, every 12 months, to the chair of the ERC. A copy must also be given to the Resident. Forms must be submitted not later than 1 month after completion of each 12 month period. Late and/or incomplete submissions will not be evaluated and may lead to the requirement of additional residency training time of 6 months at the discretion of the ERC.
- Verification of the Residency Training Logs.
- Meeting with the Resident at least twice a year for evaluation of performance and progress.
- ”Program Director's Statement” (form 3) must be filed for each Resident when a Diplomate supervisor changes. It is the responsibility of the new Diplomate Supervisor to file a new “Program Director’s Statement” for each Resident to signify the change in responsibilities.
The Resident’s Responsibilities:
The degree of responsibility assumed by the Resident shall be appropriate to the nature of the clinical case, surgical procedure and training experience.
The Resident shall be responsible for:
- Receiving clinic appointments and obtaining history and pertinent information from the client.
- Supervising daily management of hospitalized animals.
- Participating in clinical teaching.
- Providing optimal clinical service and prompt professional communications.
- Performing and managing emergency consults and surgical cases.
- Completion of all residency program requirements as defined in this Information Brochure.
- Maintenance of all required program data.
- Submission of yearly documentation forms (Forms 4-8, 13, 14 and signature form) to the ERC. Forms must be submitted not later than 1 month after completion of each 12 month period. Late and/or incomplete submissions will not be evaluated and may lead to the requirement of additional residency training time up to 6 months at the discretion of the ERC.
- The Review of the yearly Training Evaluation Form provided by the ERC.
- All changes suggested by the Committee should be incorporated into the following 12 months submission. In certain circumstances, the Committee may ask that revised paperwork be submitted immediately. If severe deficiencies are noted, the candidate may be placed on probation. If weaknesses are identified, the Supervisor will be notified also.
A conflict of interest exists when professional judgement or actions of a Supervisor and/or Resident have a reasonable chance of being influenced by other interests (such as financial gain, professional advancement, giving favours to family and friends and emotional interests or otherwise). Such interests could impair the Supervisor or Resident’s ability to perform his or her duties and responsibilities objectively and must be avoided. Supervisors and Residents must disclose any potential conflict of interest to the ERC at the earliest opportunity.
The following are some examples of potential conflicts:
Giving or receiving gifts, payment of any kind, or anything else of value, in exchange for supervision
Providing supervision to, or receiving supervision from, family or friends
Receiving financial compensation for work provided by the Resident or Supervisor.
Pursuing, directly or indirectly, a substantial financial interest in an ECVO residency programme.
This list is, by no means, comprehensive. Should there be any doubt as to whether a potential conflict of interest may exist within a residency programme, the Supervisor(s) or Resident should contact the ERC for discussion and clarification.
RESIDENCY TRAINING PROGRAM – SPECIFIC PROGRAM DESCRIPTION
A. Ophthalmic clinical rotations and surgery
Facilitate development of knowledge, skill and proficiency in veterinary ophthalmology via exposure to a wide variety of eye diseases in a wide variety of species to be kept in the “Species Case Log” (form 4), “Daily Surgery Case Log” (form 5) and “Summary Surgery Case Log” (form 6) with the guidance and collaboration of veterinary specialists.
- At least 29 months of the Program (consisting of a total of 36 months) must be spent on a clinical ophthalmology service under the direction of a Supervisor.
- Eighty (80%) percent of this time must be under direct supervision of the Supervisor.
Direct supervision is defined as that time the Supervisor is physically present at the clinical facility (e.g. examination room, surgery room) during the training experience.
When the Resident is able to function independently, a Supervisor must provide at least the following supervision:
- Appropriate case consultation.
- Be in-house while the Resident is performing non-emergency surgery.
- Be available for consultation when the Resident is performing emergency surgery
• Species case log and Surgical case logs: Residents must see a minimum number of each species (for details see section below) and need to perform a minimum number of surgical procedures within each of the defined categories; for details see “Resident species case log” and “Resident surgical training”:
RESIDENT SPECIES CASE LOG (RRTP and ARTP)
A minimum number of the following species has to be seen (under 80% Diplomate’s supervision) per year:
- Canine: 700, feline: 150, equine: 40, bovine: 10, ovine/caprine: 10, avian: 20, rabbits: 15, rodents: 15, amphibians/reptiles: 5; numbers in porcine, primates, exotic animals are optional.
- Primary and re-examinations should be included; in-patients count only twice during their entire stays (primary and one re-examination).
- If some species are not regularly seen at a training centre, the Resident should have the possibility to see those species (to the minimum number required) under Diplomate’s supervision at horse stables, stud farms, cattle farms, bird sanctuaries, zoological gardens, etc.
- For the following species normal and abnormal eyes may be included in the species case log: equines, ruminants, rabbits, rodents, reptiles/amphibians, avian, porcine, and exotic species.
The ERC strongly recommends that the Resident attends eye examinations for hereditary eye diseases according to the ECVO hereditary eye disease (HED) scheme. Only eyes showing an abnormality should be included in the case log.
Number of species seen: indicate the number of each species seen within 12 months in the “Species case log” (form 4).
RESIDENT SURGICAL TRAINING (RRTP and ARTP)
Each Resident is required to keep a “Daily Surgery Case Log” (form 5) and a “Summary Surgical Case Log” (form 6). These logs will be utilized to document breadth of surgical exposure and surgical supervision.
The objective of these recommendations is to insure that Residents, training to become certified veterinary ophthalmologists, have gained the minimum level of surgical experience commensurate with the ECVO Diplomate status.
Daily Surgery Case Log
The Daily Surgery Case Log should indicate (in chronological order throughout the complete program):
1. Number (number consecutively throughout the program)
2. The date of the surgery
3. The case number at the clinic
4. Patient (species, breed)
6. Surgical procedure
7. Name/initials of supervisor
8. The role of the Resident in the surgery (See “Grading System” – level 1, 2 or 3).
This log is to be kept for the entirety of the residency program.
The Daily Surgery Case Log and a Summary Surgery Case Log have to be submitted on the provided forms at each 12-month evaluation and at the completion of the program together with the other yearly and end of residency documentation forms.
For each procedure and groups of related procedures, a minimum number of surgical experiences are recommended. The total number, however, may be the sum of a variable and flexible combination of experiences with differing levels of involvement. Three levels of involvement are defined as follows:
Level 1: The procedure is done by an ECVO Diplomate with the Resident assisting.
Level 2: The procedure is done by the Resident with an ECVO Diplomate providing direct supervision. The Diplomate must either participate in the capacity as assistant surgeon or be in the operating room through the course of the procedure.
Level 3: The procedure is done by the Resident without Diplomate assistance.
The rationale for this system is that programs, case load and individual preferences (both for Residents and diplomates) vary. This variation should be recognized by the ECVO in establishing guidelines. Further, this system acknowledges and provides for the differing degrees of preparatory experience needed for different surgical procedures.
The list of “recommended surgical training” indicates minimum numbers of surgical training strongly recommended by the ERC. Although those numbers are not an absolute requirement, it is at the discretion of the ERC to decide whether the surgical training as represented by the surgery case logs is adequate or not.
Guidelines for filling the Daily surgery case log and Summary Surgery case log:
- Bilateral surgical procedures can be counted as 2 surgical cases. For example: bilateral phacoemulsification, bilateral entropion surgery.
- The treatement of a single ocular condition counts as a single surgical case (irrespective of the number of surgical procedures that are needed). eg: surgical treatment of a corneal sequestrum requiring a keratectomy and a conjunctival flap.
- The treatment of 2 distinct ocular conditions on the same eye may be counted as 2 surgical cases. For example: Eyelid mass resection and corneo-conjuctival transposition.
- Residents should notify the ERC if their institution changes the surgical management/approach to a condition if the case log is affected. For example, phacoaspiration may supersede intracapsular lens extraction (ICLE) for the management of anterior lens luxation. Phacoaspiration (for lens luxation or as part of endolaser cyclophotocoagulation) should not be included under standard phacoemulsification procedures.
RESIDENT SURGICAL TRAINING
|Level 1||Level 2||Level 3|
|- ICLE ICLE techniques *||5||5||(5)|
- Keratoplasty (penetrating, corneolimboscleral transposition,
|- Corneal laceration repair||3||3||6|
|- Conjunctival graft, BIOSIS, other grafts||5||5||15|
Glaucoma (any surgical technique)
|- Celcus-Hotz, Y-V Plasty||2||2||10|
|- V/4 Sided resection, V-Y Plasty||2||2||10|
|- Upper eyelid trichiasis/entropion (any technique)||3||3||6|
Blepharoplastic surgery to:
|- Ectopic cilia (any surgical technique)||2||2||2|
|- Distichiasis (any surgical technique)||2||2||2|
|- Parotid duct transposition *||2||2||2|
|- Repositioning of the nictitans glands||2||2||6|
|- Nasolacrimal apparatus surgeries *c||2||2||2|
Orbit and globe
|- Orbitotomy (temporal approach)*||1||1||(1)|
|- Orbital drainage (oral approach)||1||1||2|
|- Evisceration & Prosthesis*||2||2||2|
*: may be performed on cadavers ( ): optional
a: Examples include: Khunt Syzmanowsky (and modifications), wedge resection with lateral canthal support procedures (such as Wyman Kaswan), medial canthoplasties (such as Roberts Bistner). Does NOT include: simple wedge or 4 sided resection.
b: Examples include: eyelid laceration repair, H plasty, Pavlectic (lip to lid), and Mustarde procedures.
c: Examples include: lacrimal sac entry (e.g. for retrieval of FBs), imperforate punctum surgeries as well as nasolacrimal duct surgeries.
SPECIALTY TRAINING in ANAESTHESIOLOGY, DIAGNOSTIC IMAGING, and OCULAR HISTOPATHOLOGY (RRTP and ARTP)
- Anaesthesiology: A minimum of one (1) hour per month of Resident Anaesthesiology training, supervised by an ECVA Diplomate or equivalent is required. Note: while emphasis should be on anesthesia of ocular cases, it can include non-ophthalmic routine and emergency patient anesthesia care, journal clubs, literature review, case discussions, seminars and graduate courses. This requirement must be fulfilled under a program mutually agreeable to the ECVO and ECVAA Diplomates.
- Diagnostic imaging: A minimum of one (1) hour per month of Resident Diagnostic Imaging training on eye-related conditions supervised by an ECVDI Diplomate or equivalent is required. This can include participation in patient care, special diagnostic procedures for ophthalmic cases, radiology rounds, case discussions, seminars, and various imaging modalities. This requirement must be fulfilled under a program mutually agreeable to the ECVO and ECVDI Diplomates.
- Ocular Histopathology: The Resident’s Ocular Histopathological interpretation training requirements includes a minimum of one (1) hour per month, supervised by an ECVP Diplomate or equivalent. This can include microscopic and gross pathology, pathology rounds, case discussions, seminars, surgical biopsy service.
The ERC strongly recommends Specialty Trainings on a regular basis (1 hour per month/specialty) under the supervision of a board-certified diplomate in the specialty. In exceptional cases and with prior approval from the ERC, specialty trainings may be done:
- in time blocks consisting of 6 hours per 6 months under the supervision of a board-certified diplomate. This exception applies ONLY to Anaesthesiology and Diagnostic imaging, and can be changed at the discretion of the ERC.
- On a monthly basis under the supervision of non-board certified specialist in the field. This training will have to be complemented with a minimum of 36 hours of training under the supervision of a board-certified specialist. This can be done as a single block at any time during the RTP. This exception applies to ALL three specialties, and can be changed at the discretion of the ERC.
These procedures are tracked using the “Specialty Trainings log” (form 13).
Time for scholarly activity
While the bulk of the residency experience is intended to be clinical ophthalmology, a minimum amount of “off clinic time” is necessary for professional development.
The minimum requirement for off clinic time is 15% of the duration of the program.
This can include (the following list is not exhaustive but gives a broad outline):
- Research or clinical investigation
- Preparation of scientific manuscripts
- Graduate degree studies
- Veterinary Basic Science Course
- National or international level continuing education courses
- Special veterinary rotation with the approval of the Resident supervisor
- Special rotation at a human medical hospital
- The anaesthesiology, diagnostic imaging, and histopathology ECVO requirements
- This must include Literature review: the ECVO requires that the Resident be guided in his/her review of the ophthalmic literature (often done during the journal club rounds). The Supervisor must provide for a minimum of one (1) hour each week of book discussion and for a minimum of one (1) hour each month of journal review/discussion
a) Strongly advised attendance: Veterinary Ophthalmology Basic Science Course given by the ACVO or an in-house basic science course The ACVO Course can be attended at any time during the program.
b) Mandatory Attendance: at least one (1) ECVO scientific meeting
c) Optional Attendance: The following conferences/rounds are recommended for attendance:
- Veterinary specialty oriented conferences/rounds (e.g., neurology internal medicine, diagnostic imaging)
- Other scientific presentations, including human medical conferences
Seminar and Teaching Responsibilities:
Seminars, rounds presentations and teaching responsibilities made by the Resident must be kept in the “Resident Presentations log” (form 8).
- It is strongly recommended that the Resident presents a minimum of 3 different seminars during the program. Definition of Seminar: An oral scientific presentation that is followed by a discussion period. Program Supervisors need to be sure that their Residents do in-depth presentations to peer audiences.
- Requirement: the Resident must do a minimum of one (1) oral presentation and one (1) poster presentation OR of 2 oral presentations at ECVO or ACVO scientific meetings. Work presented must originate from studies conducted during the course of the RTP. The ERC highly recommends presentations at ECVO meetings for following reasons: I) The European College of Veterinary Ophthalmologists (ECVO) aims to provide continuous training to Residents, Diplomates and veterinarians interested in veterinary ophthalmology and requires Residents to actively participate at its annual meetings; II) to maintain and increase the level of scientific presentations at the annual ECVO meetings, III) to introduce the Resident and their research field to the ECVO and its members.
- It is strongly recommended that the Resident regularly presents clinical cases at the internal medicine and/or surgery Residents’ rounds.
- Clinical Teaching: the Resident may participate in the clinical education of graduate veterinarians and/or veterinary medical students assigned to the Ophthalmology Service rotations. Clinical instructions of students given repeatedly are to be accounted in the presentations log only once.
In order to be able to apply to sit the ECVO Examination, the requirements for publications are the following:
• The Candidate is required to submit to the Credentials Committee of the ECVO, in its application to sit the ECVO diploma examination:
- one (1) original, ophthalmological, internationally peer reviewed paper of which the applicant must be the principal author and accepted by a refereed journal, which includes an extensive, informative English written summary and is indexed in the publication databases CAB or PubMed,
- one (1) ophthalmological, internationally peer reviewed case report or original paper of which the applicant is author or co-author and accepted by a refereed journal, which includes an extensive, informative English written summary and is indexed in the publication databases CAB or PubMed.
Criteria for Acceptance of the Publications:
- The publication must have resulted from the applicant's research or clinical investigation. Publications based on research projects or case reports conducted during the RTP would be preferred. However, papers that are published no more than 5 years prior to the date of submission of end of residency credentials to the Credentials committee are accepted.
- The publications must have been published or fully accepted for publication.
- When published, the first page(s) of printed article(s) must be submitted.
- When accepted for publication: letter(s) of acceptance with copy of title page and summary must be submitted. A manuscript is considered accepted when the author receives a final letter of acceptance from the editor and further review by a reviewer is not required. Editorial notations or changes affecting sentence structure are acceptable.
Alternate Residency Training Program (ARTP)
ARTPs are those offered periodically or on a part-time basis by an institution (university or private practice) and are adapted to the Resident’s individual situation. Candidate Residents are supervised by one or more Diplomates at one or more training locations.
For such programs, the Supervisor together with the Candidate Resident must prepare a detailed description of the planned ARTP which should be submitted to the Education & Residency Committee (ERC) for approval BEFORE each program is begun, this is an EBVS requirement. Service in this program initiated prior to approval of the residency will not count toward completion of the program.
The ECVO/ACVO Diplomate is required to submit “Application Form for RRTP/ARTP Approval” (form 2) and “Program Outline Form for External Participants” (form 2b) to the Education and Residency Committee (ERC) at least 90 days before the requested starting date of the program. An accompanying letter with a Statement of Purpose and objectives for this residency program and indicating the reasons why a Regular Residency Training Program cannot be followed should be sent together with the application forms to the ERC.
In general, all requirements indicated for a RRTP also apply for an ARTP!
An ARTP shall consist of a period of no less than 36 months and no more than 6 years of supervised training by an ECVO/ACVO Diplomate(s) in the science and practice of veterinary ophthalmology and its supporting disciplines (diagnostic imaging, anaesthesiology, histopathology and the basic sciences of anatomy, physiology, and pathology).
Residents of an ARTP can study on a part-time or full-time basis. The training may be performed in interrupted blocks of time; the blocks must be at least 2 months long.
The training may be performed in different locations, by several ECVO/ACVO Diplomates (named External Participants); however there will be only one “principal Supervisor” who will have the ultimate responsibility to ensure that all requirements are met.
All candidate ECVO/ACVO Diplomates who will train the Resident during the ARTP should be contacted and appointed by the Supervisor and/or Candidate Resident before the beginning of the training period.
These external participants Diplomates should complete the “Program Outline Form for External Participants” (form 2b) and describe the nature and duration of the training offered. This document should be submitted to the ERC together with the “Application Form for RRTP/ARTP Approval” (form 2).
The ERC approval for a residency training program (RRTP/ARTP) is given on an individual basis, for a given Candidate Resident.
RESIDENCY TRAINING PROGRAM DOCUMENTATION
- Residents are required to submit documentation of the evaluation and progress of their programs to the Education and Residency Committee (ERC) not later than 1 month after completion of a 12 month training period (yearly documentation forms 4-8, 13, 14, signature form). For example: a resident following an ARTP with 50% time of supervised training per year, will submit a 12 month-training report every 2 years.
- In case external Participants Diplomates are involved in a RTP: the Resident and the Diplomate Supervisor have to receive written evaluations of the Resident’s performance from each of the supervising external Participants Diplomates at the end of each training block. A copy of these evaluations should be submitted to the ERC together with the yearly documentation forms not later than 1 month after completion of a 12 months training time.
- At the end of the program the Resident is required to send in the “End of Residency Questionnaire” (form 10) together with the yearly forms (forms 4-8, 13, 14, signature form) of the last 12 months training period to the Chair of the ERC by email. Forms have to be sent in not later than 1 month after the end of the residency.
- Residents should remind their Diplomate Supervisor(s) and external Participants Diplomates to send in Program evaluation and progress form (form 15) and written evaluations, respectively.
- Completion of forms, submission of documents to the Resident's Supervisor for completion/signature, submission of the required documents to the ERC and compliance with the deadlines are the sole responsibility of the Resident. No reminders will be sent out.
- Requesting a “Certificate of Completion of Residency Training” to the ERC. This form must be included in the Resident’s application to the Credentials Committee to determine eligibility to sit the Diploma examination. Approval of training does not guarantee the acceptance of the application by the Credentials Committee.
Incomplete forms OR forms sent in later than 1 month following completion of each year of residency training will be rejected without evaluation by the ERC and may lead to the requirement of an extension of the training period by 6 months at the discretion of the ERC.
If these documents are not received within 60 days of the submission deadline, the ERC could recommend the Resident's program to be suspended.
RESIDENCY TRAINING PROGRAM – PROGRAM QUESTIONS OR CONCERNS
Any Resident who has a concern with his/her Residency Program should discuss the question or concern with his/her Program Supervisor or appropriate local institutional official.
If the question or concern cannot be satisfactorily addressed at the local level and if the Resident believes the ECVO can be of assistance, then a letter should be directed to the Chair of the Education and Residency Committee.
Issues that cannot be addressed by the Education and Residency Committee will be forwarded to the Board of the ECVO.
RESIDENCY TRAINING PROGRAM – DISCONTINUING OR CHANGING OF A RTP (RRTP AND ARTP)
- The Program Supervisor is responsible for notifying as soon as possible the chair of the ERC:
- Of a Resident discontinuing a residency program at his/her institution.
- Of changes in the Program
- Residents should also contact the chair of the ERC to indicate:
- Intent to change the residency training in the near future or
- discontinuing permanently residency training.
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